November 22nd, 2011 – LARC

 

SWALLT Minutes from Board Meeting on November 22, 2011 12 – 1 p.m.

1)  Treasurer’s report: update from Pat – membership renewals due.

2)  Natalie Calvert – candidate for Web Site Editor – designer for Apple. Experience in language labs

3)  Complete redesign ; Felix – what about a contingency plan? Joseph – she has experience in developing websites for departments so they can be easily maintained; put other people in the pipeline. She is going to design a Web interface that we can edit.

4)  Move that we accept Natalie as web editor pending job description; Joseph seconds, moves for vote 3 – 0 with one abstention

5)  Ryan president-elect, should be responsible for the online coordinator position – a way to ease in the position; don’t’ appoint second person

6)  Lots of tasks, but Ryan points out one person should be in charge at the end.

7)  Paypal might be advantageous because many have accounts and experience, but it should be the decision of the treasurer – Ryan, we could use it for other events, like conferences, etc. It is in the SF area.. Jospeh likes Eventbrite, less mysterious, NERALLT is using it.

 Joseph moves for Eventbrite, seconded by Ryan, passed unanimously

9)  Joseph motions that we use Webgator to host account, will incur a monthly cost. Seconded, unanimous.

10)  Many arguments for having the webinars be open access: helping young scholars, competition, seei9ng yourself online, it’s really not that much of a carrot; Ryan suggests that Pat should be involved in the discussion.

11)  Joseph moves that SWALLT online webinars be free online – unanimous

12)  Graphics in well-formed html e-mail, why you should renew, click on link and pay $15v – helping it continue to happen.

13)  Collaborate with test-email to format the e-mail. Joseph will start.

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SWALLT Annual Meeting, IALLT Conference, June 24th 12:30pm
UC Irvine, Humanties Instr. Resource Center

In Attendance:
Board Members: Joseph Kautz, Ryan Brazell, Pat Miller, Trevor Shanklin, Felix Kronenberg
Members-at-large: Harold Hendricks, Gus Leonard, Andrew Ross, Judi Franz, Evan Rubin, Adan Gallardo, David Banfield, Nancy (?), one other

Meeting Agenda Items
I. Web Site
a. Create New Position – Web Site Editor
- Propose position requirements and skills
b. Figure out Webmaster position with Ryan now Pres-Elect
II. SWALLT Conference
a. Choose Site for SWALLT Conference

III. SWALLT Online
- Regroup/Define it and Consider procedures for ensuring its timely occurrence.
- Request SWALLT Online Presentations Today
1. July
2. Aug.
3. Sept.
4. Oct.
5. Nov.

Minutes:
Warm-up — what did you take out of the conference so far?
-Joseph visualizes membership through Google maps, earth
-Welcomes new President Elect: Ryan

I. Shows new WWW site through WordPress
-Looking for a WWW-site editor (depth of skill in design, work independently to make www site beautiful. Ryan is a back-end specialist; need someone to focus on design; shows what we are about clearly and succinctly, has new by-laws in place.
Ryan –argues for two different positions, back-end maintenance and front-end design. Should not be a board member as this would divert focus. Board appointed position, is there until person steps down or board reappoints.
Joseph — does anyone have the time?
Dave — Content Managment System would allow you to break down work into components.
Felix — stick with current system in place and easy to modify (WordPress)

Ryan moves that we create position to create and maintain WWW site. seconded; unanimously approved.

Ryan — SWALLT will create job description
Pat — newsletter, how many times to be published
Joseph — board will move on this to get this in place, accepting submissions.
ACTION Point Ryan — will take lead on creating job description.

II. Next SWALLT conference –new member from Las Vegas — ASU has offered

When is next meeting –
Gus — Historically spring and fall, digital stream now dropped; day and a half conference. Either one or two parallel sessions, depending on amount of submissions;
Felix — we could combine with NWALLT or another regional group. (Ryan Socalt) — there isn’t a rhythm now;
Judy — connect with CLTA through Normal Leonard
Pat — joining with other group would help with regard to budget constraints with travel costs.
Gus — set up videoconferencing
Felix: keep costs down. Not having keynote, not having banquet; that way no risks involved, no vendors; charging $25 – 30 (Pat: never over $30)

Ryan moves that board will pursue hosting next SWALLT conference at ASU in Spring 2012. seconded; unanimously approved.

III. SWALLT online — historical background — can handle as many people as needed; Joseph monthly — Gus, six a year, six key months. Felix — not that big a group, should be an appointed position — scheduling, training; IALLT pursuing same thing through SWALLT’s lead — maybe SWALLT should offer it for IALLT; Joseph — WWW designer should help automate process for displaying online talks an submitting proposals.

Pat — Elliminate might be offered through CSU system.

Ryan offers to give presentation in September; proposal to make it a membership privilege – Felix — covered by posting link to listserv just before presentation; ASU offers potentially new Adobe Connect. Gus — Adobe Connect at Monterey Bay is quite dated.

Joseph: have to be able to pay through credit card or pay pal (cannot insist on printing out form and sending in check!) [on-line presentations are connected to showing importance of membership fees]Ryan — are dues more through Paypal?

Motion that the board appoint a person to organize meetings
Yes, all in favor
Action item

Adjusting times of online events to accommodate K12 teachers

Motion — SWALLT adopt paypal or another e-commerce system as method for collecting money through WWW site. seconded; unanimous

Motion — SWALLT online webinars become member benefit only accessible to SWALLT member; put in place technical infrastructure; seconded; discussion — the talks should be archived; Pat — never defined SWALLT membership benefits; should be listed on WWW site. Membership does not preclude from lab full of others to participate.

IV. Any suggestions for issues to be raised at IALLT board meeting on Sunday.

Gus: importance of graduate student stipends to support IALLT

V. Pat: Treasurer’s report. Pat creates letterhead and submit names of board members with drivers’ licenses. Signature has to be notarized. Pat will take care of this with Joseph. Pat manages listserv through current membership dues. Spring is when membership dues are due by May. Pat will send out e-mail.

Meeting adjourned. Attendance list passed around.

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